Project Coordinator
1. Duties and Obligations
- Provide administrative support to supervising Project Manager (PM).
- Prepare and review all documents, reports, and correspondence materials.
- Manage all filing and correspondence within projects and quotation.
- Maintain a high level of confidentiality in all interactions.
- Produce documents related to project scope and budget planning processes.
- Maintain a professional image and demeanor with all employees and customers.
- Assist with correspondence with clients as delegated by PM.
- Assist the PM in identifying additions to contract scope and RFI management.
- Work alongside drafting to draft and distribute RFI’s moving drawings forward.
- Submit and follow through with drawing submissions.
- Manage backend for project specific certification and safety documentation.
- Initiate material take-offs, RFQs and purchase orders.
- Create work order packages for the shop and assist with field work orders.
- Assist PM with Q/C, site measures, and site checks as required.
- Schedule and call off rentals as required.
- Prepare travel arrangements for PM and field crews as required.
- Prepare drawing and bid packages for project manager.
- Assist project manager with project close out documentation.
- Initiate project invoicing as delegated by the project manager.
- Ability to sit in on installation, production, and drafting meetings for PM.
- Uphold Trade Tech’s values and adhere to policies in all responsibilities.
2. Requirements
- Secondary school diploma required.
- Five years’ experience as a project coordinator, or relevant role.
- Fundamental understanding of construction drafting, fabrication, and installation.
- Proficient use of various Microsoft suite applications.
3. Safety
Office staff must lead by example in all things, safety most of all. All site-specific training must be completed and adhered to. Work boots and safety glasses must be worn at all times in the shop, additionally a hard hat and high vis in the field.
Job Type: Full Time